Please see the EMF Media Lab Policy for specific policy regarding the new system and equipment and facility use. Because we have a limited supply of high-demand resources, Electronic Media and Film Production Labs(EMF) cancels bookings that do not adhere to EMF Policy. Our goal is to make our resources available to the largest possible number of borrowers and to prevent unfair booking practices.
*For courses requiring group work, the group as a whole will be considered “the user”. All group members are responsible and liable for equipment, policy and facilities. No group member will be exempt.
By using any EMF Media Lab equipment or facility you, the user, agree to the following terms and conditions. The user also agree to follow Media Lab Policy laid out in the EMF Media Lab Policy and Handbook. The Terms and Conditions can change as deemed necessary.
A. Collection of Equipment - Equipment must be collected from the EMF Production Labs at the agreed upon time during business hours or by an appointment pre-arranged in advance. Collection of equipment occurs when said Equipment is received by Renter. All reservations are automatically deleted from the system after 4 hours of non-collection.
a. Parking near the Media Center is limited. Renters and anyone associated with transporting the renter’s equipment is responsible to park legally. EMF is not responsible to tickets or towing.
b. The renter is responsible in transporting equipment safely from the Media Center to their location. EMF Production Labs has limited carts to help. If no carts are available, then the renter is responsible for moving equipment.
B. Testing of Equipment - Renter is responsible for any damages caused to Equipment, Renter, location, or persons during testing of Equipment, except if and to the extent caused by the negligence or willful misconduct of the EMF Production Labs. Renter shall notify EMF Production Labs of any defective or inoperable Equipment immediately upon discovery and no later than within 3 hours of Equipment being collected as defined in Section I Paragraph A. above. Otherwise, Renter agrees that the Equipment is in good working order and acceptable to Renter and acknowledges that they have inspected and tested the Equipment.
C. Use of Equipment - Renter shall only allow the Equipment to be used by duly qualified and/or licensed technicians in strict accordance with its contemplated use. Renter shall not permit the Equipment to be used in violation of any laws. EMF equipment can only be used for the completion of EMF course work per the requirements of the courses that the Renter is enrolled in, or with an EMF Production Lab Supervisor approved production. Use of EMF equipment for personal or paid production services is strictly prohibited.
D. Risk and Liability - Renter assumes all risk and liability for the Equipment, including, but not limited to, risks while: in transit, on location whether named or unnamed, at all studios, on own premises, in use, and in storage; until the Equipment is returned to the EMF Production Labs, except if and to the extent caused by the negligence or willful misconduct of EMF Production Labs. Equipment is rented without warranty or guarantee of any kind, expressed or implied. EMF Production Labs assumes no responsibilities unless agreed to in writing, provided that EMF Production Labs shall disclose safety issues or defects that EMF Production Labs IS, or should be, In the exercise of reasonable prudence, aware of. EMF Production Labs is not liable for any injury caused by equipment while in the Renter’s possession. Safe usage and general Set Safety is the responsibility of the Renter.
E. Return of Equipment - Equipment must be returned to the EMF Production Labs by appointment pre-arranged in advance. Late equipment returns will result in the banning of the user’s account for 5 business days (Weekends and holidays do not count toward the ban period) per day late. This is the loss of all access to EMF Production Lab resources. This includes, but is not limited to: Any prior reservations within the user’s ban period will be deleted, Loss of access to the user’s siso account, Removal of in person access to make or adjust any new or prior reservations, Not allow the user to move reservations to another user, Group checkouts related to certain courses will be affected. Example – If a user’s account is banned and they are part of a film 3 group that has a checkout during the ban, that checkout will be delayed until the ban is lifted, Loss of access to all labs and studios as a user, group member, talent or guest, Affect access to specialized equipment or permissions, Does not impact access for in class work.
Equipment not returned for 5 days will be deemed as stolen/missing, and the user will be charged for the full replacement of the kit(s). These charges will be applied to the user’s Bursars account. Students who have more than 3 late returns could face longer ban periods to be determined by the EMF Production Lab Supervisor.
a. Equipment returned in an unacceptable manner will be charged a $10.00 cleaning fee per item. This includes uncoiled cables, tape or adhesive left on equipment, dirt, debris or trash left in cases and bags or any other object(s) not part of the kit.
F. Lost, Stolen, or Damaged Equipment - Renter must notify EMF Production Labs immediately of any missing, lost, or stolen Equipment and file a report with the local authorities. In the event that, after the Renter takes delivery of Equipment, any of the Equipment is lost, stolen, damaged, or destroyed, Renter will be held responsible for the replacement cost. EMF Production Labs will make a reasonable effort to repair or replace the Equipment in a timely manner. If Equipment is returned damaged or in non-working condition, the lease period will be extended by the shortest reasonable time necessary to repair such damage or replace non-repairable Equipment and return the items) to EMF Production Lab’s general inventory, but only for the actual loss sustained, not to exceed the value of the Equipment. The extended rental period shall apply only to the damaged or nonworking item(s), unless the item(s) form a part of or within a kit of other Equipment. There may be delays in repair or replacement due to causes beyond EMF Production Lab’s control. If Equipment is non-repairable, Renter will be responsible for the replacement cost.
G. Replacement Cost of Equipment - Should EMF Production Labs, in conjunction with Renter and Renter''s representatives, determine that any Equipment must be replaced, whether due to loss, theft, damage, destruction beyond repair, or disappearance, Renter will be responsible for the replacement cost of same item or closest comparably equipped model, at current retail prices less any discounts available, without deduction for depreciation. Rental payments may not be applied to the purchase price of any Equipment. In determining whether Equipment shall be replaced or repaired, EMF Production Lab’s judgment shall be final.
H. Image, Content, and Data Storage - Renter must clear all images, content, or data from the Equipment prior to returning it. If Renter fails to do so, EMF Production Labs is authorized to do so, without prior notice to Renter. Renter is solely responsible for storing and safeguarding its images, content, and data prior to returning the Equipment.
I. Sublease and Lending – Renter may not sublease or lend all or any part of the equipment. Renter specifically acknowledges Towson University, The Department of Electronic Media and Film, and the State of Maryland’s superior title and ownership of the equipment. Renter may not remove any barcodes, tags, nameplates, stickers, serial numbers or identifying logos on the equipment.
J. Insurance – EMF Production Lab strongly urges Renter to purchase Renter''s insurance in the event of loss, damage, and/or theft to Equipment including, but not limited to, Acts of God. Without adequate insurance coverage, Renter acknowledges and agrees to the following:
a. Renter accepts all responsibility for replacement or repair of equipment.
b. Renter cannot use State of Maryland insurance to cover loss, damage or theft while Equipment is in the custody of the renter.
K. Facilities - Facilities must be checked into at the agreed upon time determined in the Siso Booking System. Collection occurs when the renter presents an ID to staff and the facility is collected in the Siso Booking System. Facilities must be collected within 15 minutes of the agreed upon time. Failure to check in within 15 minutes will result in a cancellation of the facility reservation. Renters agree to follow all terms and conditions in the agreement as they pertain to use of facilities.